Administrative Assistant III

Administrative Assistant III

Overview: This position performs administrative assistance, and other duties, as required, for the Office of Railroad Safety (RRS) at the Federal Railroad Administration (FRA) in Kansas City, Missouri. Administrative Assistant III will work closely with executives and provide administrative and office support to include, but not limited to, budgeting, personnel records, payroll, filing, taking phone calls, scheduling appointments, and making travel arrangements. The schedule for the position is as follows: 40 hours/week, Monday through Friday, 8:00am to 4:30pm, excluding federal holidays and other government closures.

Requirements and experience:

• Previous experience as an administrative assistant, file clerk, office assistant, secretary, or other similar and related work
• Ability to work on and manage multiple tasks and projects throughout the day
• Ability to work under minimal supervision
• Skilled in displaying and employing strong critical thinking skills
• Ability to quickly adjust and adapt to changing priorities and adjustments in work assignments and responsibilities
• Comprehensive computer skills and knowledge
• Advanced knowledge of Microsoft Office Suite: MS Word, Excel, PowerPoint, Outlook

Day to Day Tasks:

• Design, standardize, or streamline basic processes and draft brief internal process documents and operating instructions when needed
• Telephone management
• Proactively identify areas in which to improve Region 6 operational processes and collaborate with federal administrative staff to address identified needs
• Mail: incoming and outgoing processing
• Locator log, AWS maintenance
• Maintain office supplies (inventory level and build list of items needed), fulfill supply requests from staff
• Assist in the processing of incoming and outgoing correspondence and investigation tracking, in related systems and subsystems. Edit and proofread multiple incoming documents for grammar
• Prepare various administrative reports as requested
• Maintain files. May involve establishing new files, assigning file designations, and disposing of outdated or otherwise unneeded records
• Assist RRS, Region 6 with other projects as assigned and within the scope of the Statement of Work (SOW), including photo copying, escorting of visitors, and other general administrative and support duties as required

Current Openings for Administrative Assistant III Jobs at PrimeTech International, Inc.